1. Scope and Controller
This Privacy Policy explains how Balanced Years Journal, available at balancedyearsjournal.info, handles personal information when visitors browse the website, use the contact form or communicate with the editorial team. For the purposes of applicable data-protection law, Balanced Years Journal is the controller of the personal information described in this document. The project contact details are ul. Przykładowa 14, 50-001 Wrocław, Poland, telephone +48 71 000 00 00, and email [email protected].
The website is an informational lifestyle resource for English-speaking men aged 50+ living in Poland. It is not designed to collect health histories, symptoms or other sensitive medical information. Visitors should not include such information in contact messages. If sensitive information is sent without being requested, it will be handled only as necessary to read, respond, protect the service and meet legal duties, and may be deleted when it is not needed.
2. Information We Collect
2.1 Information provided directly
When a visitor submits the contact form, the website collects the name, email address, subject, message, confirmation of privacy consent and the time of submission. The form also uses a temporary security token to reduce unauthorised submissions. Visitors may also provide information by email or telephone. Only information relevant to the enquiry should be provided.
2.2 Technical and security information
The hosting environment may process an internet protocol address, browser type, device information, requested page, referrer, date and time, server response code and limited diagnostic data. The contact form stores a one-way hash derived from the internet protocol address rather than the readable address in its local submission record. Server providers may keep separate security logs under their own operational controls.
2.3 Cookie and preference information
The website may store a consent choice in the visitor’s browser so that the cookie banner does not appear on every page. Essential storage supports navigation, form security and consent memory. Preference or analytics storage is used only according to the choice made through the cookie interface. More detail is provided in the Cookie Policy.
3. Purposes and Legal Bases
Contact information is processed to answer enquiries, review correction requests, address accessibility issues, maintain correspondence and protect the website from misuse. The legal basis is normally the legitimate interest in operating an informational publication and responding to communications. Where a visitor asks for steps before entering an agreement, that request may also provide a basis. Consent is used where the law requires a specific choice, including optional cookies.
Technical data is processed to deliver pages, secure the website, diagnose faults, prevent abusive traffic, maintain backups and understand whether the service is functioning. These purposes rely on legitimate interests in availability, security and editorial operations. Information may also be processed to comply with a legal obligation or to establish, exercise or defend legal claims.
4. Contact Form Handling
The contact form validates required fields on the visitor’s device and again on the server. A successful submission may be sent to the project email address and may also be recorded in a protected local log so that a temporary mail failure does not cause the message to disappear. Access should be limited to authorised people responsible for editorial and technical administration.
The form must not be used for emergencies, urgent personal matters or requests for individual medical advice. Balanced Years Journal cannot assess a person’s condition through a website message. Messages that are abusive, automated, unlawful, unrelated or technically harmful may be blocked, deleted or retained as evidence of misuse.
5. Recipients and Service Providers
Personal information may be processed by hosting providers, email providers, security services, backup providers and technical contractors where they are needed to operate the website. These providers should receive only the information necessary for their task and should be subject to contractual, confidentiality and security requirements appropriate to their role.
Information is not sold. It is not shared with advertisers for their own direct marketing. It may be disclosed to a public authority, court, regulator or professional adviser when disclosure is required by law, reasonably necessary to protect rights and safety, or needed to investigate misuse. A business reorganisation may involve a transfer to a successor that continues to respect this Policy.
6. International Processing
Some service providers may process information outside Poland or the European Economic Area. Where this occurs, Balanced Years Journal should use a lawful transfer mechanism, such as an adequacy decision, approved contractual clauses or another safeguard permitted by data-protection law. Visitors may request information about the relevant safeguard, subject to limits needed to protect security and confidential commercial terms.
7. Retention
Contact messages are normally retained for up to twenty-four months after the last meaningful communication, unless a shorter period is appropriate or a longer period is required for legal, security or record-keeping reasons. Unsuccessful form data is not intentionally retained beyond temporary technical logs. Consent choices remain in browser storage until they expire, are cleared or are replaced by a new choice.
Security logs may be retained for a shorter operational period and then aggregated or deleted. Backups can continue to contain information for a limited cycle after deletion from active systems. Information connected with a dispute, legal duty or credible security incident may be retained until the matter is resolved and any applicable limitation period has ended.
8. Security
Balanced Years Journal uses reasonable organisational and technical measures appropriate to a small informational website. Measures may include encrypted transport, access controls, strong authentication, software updates, protected storage, limited permissions, input validation, security headers, backups and review of suspicious activity. No internet service can guarantee absolute security, and visitors should avoid sending information that is not necessary.
If a personal-data incident creates a risk to individuals, Balanced Years Journal will assess the event, contain it, document the response and notify the competent authority or affected people when required by law. Reports of suspected security problems can be sent to [email protected] with enough detail to investigate without including unnecessary personal information.
9. Individual Rights
Subject to legal conditions and exceptions, a person may request access to personal information, correction of inaccurate information, deletion, restriction, portability or objection to processing based on legitimate interests. A person may withdraw consent at any time where consent is the basis, without affecting processing that occurred before withdrawal. Cookie choices can also be changed by clearing browser storage and selecting again.
A request should be sent to [email protected]. Balanced Years Journal may ask for information reasonably needed to confirm identity and locate the relevant records. Responses are normally provided within one month, although the period may be extended for complex or numerous requests as permitted by law. Individuals may complain to the Polish supervisory authority, the President of the Personal Data Protection Office, or another competent authority.
10. Children, External Links and Changes
The website is intended for adults and is not directed to children. Balanced Years Journal does not knowingly seek personal information from anyone under sixteen through the contact form. If a parent or guardian believes that a child has provided information, they can request review and deletion.
Pages may link to external resources. External operators control their own privacy practices, security and content, and this Policy does not govern them. Visitors should review the notices provided by those services before providing information.
This Policy may be updated to reflect legal, technical or operational changes. The revised version will appear on this page with a new update date. Material changes may also be highlighted through the website where practical. Continued use after publication does not replace any consent required by law.
11. Contact
Questions, requests and concerns about this Privacy Policy may be sent to [email protected], by telephone at +48 71 000 00 00, or by post to ul. Przykładowa 14, 50-001 Wrocław, Poland. The address and telephone number displayed on this project are placeholders and must be replaced with verified business details before public launch.